Job Description

Job overview

We are seeking a highly organised person to support the work of the Careers Department. This role requires an efficient and effective administrator who will also be responsible for managing events and the school’s work experience programme.

Main responsibilities:

To provide general administrative support to the Careers and HE Department

  • To support delivery of the school’s HE and Careers provision, communicating effectively with external organisations, staff, pupils and parents
  • To manage the calendar to ensure stakeholders receive prompt and appropriate responses
  • To support the Head of Careers and HE in arranging visits and meetings
  • Preparing and maintaining resources
  • Managing the Careers and HE email mailbox to ensure stakeholders receive prompt and appropriate responses
  • Preparing and maintaining resources, including posters, online information, the termly
  • Opportunities flyer, display boards, presentations and the careers library (including the careers video library)
  • Administering Morrisby tests for Year 9, Year 11 and Year 12 and Morrisby interviews for Year 12
  • Managing Indigo, Unifrog (or similar) database system, keeping data up to date and compliant with regulations
  • Compiling and maintaining all records in relation to the school’s careers and HE provision, including lists of speakers/offers of support from the Channing community and managing feedback on the careers provision.

To organise, manage and participate in events for HE and Careers

  • To liaise with speakers, parents, professionals, providers as necessary
  • To liaise with staff including teachers, facilities, resources, reception, catering, sound, IT, obtaining approvals and booking space as necessary
  • To manage sign-up to events
  • To compile and maintain all records in relation to the school’s HE and Partnership provisions
  • To prepare guest badges, gifts and thank you notes for speakers, meeting and greeting them
  • To organise meetings and the calendar/diary entries for events
  • To participate in such events, including outside standard working hours (usually up to twice per term,)

To support the HE application process

  • To help with managing the school’s HE applications
  • To support the submission of UCAS documentation

To coordinate the school’s work experience programme

  • Liaising with host organisations
  • Managing offers of work experience from host organisations
  • Managing pupil requests for work experience, ensuring girls have prepared their CVs and providing feedback on them
  • Liaising with parents, pupils and hosts regarding work experience.

To organise and attend trips to work places

  • To administer and manage pupil sign-up and parental consent forms
  • To create and manage tag lists in SchoolBase or other as necessary
  • Completing trip approval forms and risk assessments, preparing trip information sheets, medical supplies and school telephones, organising catering, planning routes
  • Attending trips as a staff member accompanying students.

To support the marketing of HE/Partnerships in communications

  • To identify potential marketing opportunities and raise these with the Head of Careers and and HE and the Marketing Department
  • To help social media posts, input to Word From the Head, The School Magazine and other communications about HE and careers.

Other: Such other responsibilities as the Head of Careers may reasonably require. To undertake training as required for the role.