PE Department Administrator (maternity cover)

The post holder will be responsible for carrying out administrative tasks that facilitate the smooth running of the PE department.

● Working with the Director of Sport (DOS) and with PE staff to assist with the administration of the curricular and  extra-curricular programme

● Booking coaches for away fixtures and other events and booking school vehicles, as required

● Inputting / updating & exporting data on school systems for the maintenance of student or other records in addition to generating reports as required

● Assisting with the organisation of 6th form games, including booking external facilities

● Updating risk assessment documents on a regular / annual basis for trips and fixtures

● Working with PE staff to carry out administrative tasks related to sports events & competition entries

● Liaising with the Facilities Manager to ensure that PE equipment is regularly inspected

● Booking refreshments for home fixtures or PE events

● Maintenance and ordering of supplies & replacement PE equipment after discussion with DOS. Researching best price and quality, completing orders and liaising with the Finance office for approvals to purchase.

● Assisting in the running of after school clubs and ensuring that registers are updated regularly or as required

● Maintenance of notice boards including team information, results and other information as required

● Providing information for school website to include results, match reports and any publicity opportunities for social media, as required

● Managing administration for school trips in the UK or abroad

● Ensuring the fitness suite is kept tidy and equipment regularly inspected to maintain a safe environment

● Carrying out termly stock checks.

● Attending department meetings and taking minutes

● Liaising with the Finance depart to ensure that parents are billed for extra-curricular activities or school trips as required

● Communicating with parents & external agencies as required

● Liaising with the school office to send emails to parents and others as required

● Assisting with the organisation of special events e.g. Founders Day, end of term events, open days and open evenings

● Organising and managing and helping to run the annual senior school sports day event

● Liaising with the school’s nurses to ensure that all First aid kits are regularly stocked.

● Administering First Aid when required

● Carrying out general administrative duties including photocopying, printing, filing as required

● Supporting PE Dept staff with maintenance / changes of IT systems

● Assisting with extracurricular clubs where required.

● Helping to set up PE equipment for lessons and extra-curricular clubs as directed

● Washing, organising and maintenance of kit, bibs and lost property

● Periodic tidying of stores

● Liaising and co-operating on a day to day basis, with all members of the PE department – Senior and Junior schools